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Labor Standards Investigations

RDA Number
11147
Effective Date
Record Series Abstract
This record series contains information and documentation obtained in conjunction with Labor Standards investigations of the Child Labor Act, Wage Regulations Act, Tennessee Lawful Employment Act, and Non-Smoker Protection Act. This record series is generated from Labor Standards inspections performed in the field by Labor Standards Inspectors and maintained both in paper and electronic format. Documentation may include wage complaints, notarized statements from claimants, notarized statements from Employer, correspondence, Inspection reports, 15 day request for information letter, 7 day request for information letter, certified letters, penalty orders, initial orders, final orders, first past due notices, second past due notices, letter to the Attorney General\'s office for collections or bankruptcy, receipt of payment letters, and/or closing reports.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off at end of investigation and administrative process relating to investigation, unless there is pending litigation - then, if pending litigation, cut off is at end of litigation.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained for five (5) years with paper copies after completion of the Labor Standards investigation. After five (5) years, the records may be destroyed unless there is pending litigation. If pending litigation, the records may be destroyed five (5) years after the conclusion of the litigation process. The records will be stored at 220 French Landing Drive, Floor 2B, Nashville, TN 37243. Inspectors\' reports are generated on the Labor Standards Computer Program, but a paper copy is printed off and maintained in paper format. The current size of the Labor Standards database at the present time is approximately 110MB.
Allotment Code
337.06
Record Location
Labor Standards Unit - 220 French Landing Drive, Floor 2B - Nashville, TN 37243
File Arrangement
Alphabetical according to Fiscal Year
Date Range
to
Annual Accumulation
12 cu. ft.
Current Volume
70 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Labor Standards Unit - 220 French Landing Drive, Floor 2B - Nashville, TN 37243
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
System Name
SmartSearch
IT-ABC Number
CG13WC001
Hardware Description
The SmartSearch application resides in the VMWare shared environment at STS\'s Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System.
Software Description
The SmartSearch application resides in the VMware shared environment at STS\'s Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System.
System Location
STS Data Center South, Smyrna, TN
Backup Procedures
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility.
Disaster Recovery
The SmartSearch application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for SmartSearch. Recovery in a disaster could take between one (1) to three (3) weeks.
Data Migration Description
The SmartSearch data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by a DBA and the SmartSearch System Administrator.
Legacy Revision UUID
2090