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Closed Department of Children Services - Residential Treatment Facilities child case file.

RDA Number
2875
Effective Date
Record Series Abstract
Original case file records, including demographics, assessment, permanency plan, disciplinary reports, photographs, and other miscellaneous information, but not to include specific educational records, specific medical records, or case ETC.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Case records will be cut off at closure and retained until the youngest Alleged Child Victim's (ACV) 19th birthday then destroyed. If the case record closes within 7 years of the youngest ACV's 19th birthday or after youngest ACV's 19th birthday, records will be cut off at closure and retained 7yrs then destroyed
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Counsel on Accreditation requires that we maintain records until ACV reaches age of majority (age 18) or 7yrs after case closure, whichever is longer. Children can remain in Residential Treatment Facilities until age 19 so the Example: If the child is age 16, the record will be held 7 years from closure so that record will not be destroyed until that child reaches age 23.
Allotment Code
359.1
Record Location
Department of Children's Services Youth Development Centers
File Arrangement
ALPHA
Date Range
7/1/1996 - CURRENT
Annual Accumulation
143 CU. FT
Current Volume
720 CU. FT.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Can be released in accordance with TCA 37-5-107 to any agency conducting child protective services. Federal Criminal Justice System, office of juvenile justice.
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 37-2-408
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 years
Records Center Retention Period
7
Legacy Revision UUID
2124