Record Series Abstract
Original case file records, including demographics, assessment, permanency plan, disciplinary reports, photographs, and other miscellaneous information, but not to include specific educational records, specific medical records, or case ETC.
Record Series Active
Cut Off at End of
If Other, Explain
Case records will be cut off at closure and retained until the youngest Alleged Child Victim's (ACV) 19th birthday then destroyed. If the case record closes within 7 years of the youngest ACV's 19th birthday or after youngest ACV's 19th birthday, records will be cut off at closure and retained 7yrs then destroyed
Total Retention Years
Total Retention Months
Retention End Action
Counsel on Accreditation requires that we maintain records until ACV reaches age of majority (age 18) or 7yrs after case closure, whichever is longer. Children can remain in Residential Treatment Facilities until age 19 so the Example: If the child is age 16, the record will be held 7 years from closure so that record will not be destroyed until that child reaches age 23.
Department of Children's Services Youth Development Centers
7/1/1996 - CURRENT
143 CU. FT
720 CU. FT.
Information Shared Outside the State
Can be released in accordance with TCA 37-5-107 to any agency conducting child protective services. Federal Criminal Justice System, office of juvenile justice.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
TCA 37-2-408, TCA 37-1-612 Risk Prevention Management Rule 6.02 from Council on Accreditation
Legal Citation PDF
Legacy Revision UUID