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Veteran Interment Records

RDA Number
11036
Effective Date
Record Series Abstract
Records series includes but not limited to funeral records including: military discharge form, verification of eligibility form, burial benefits, correspondence with the Veterans Administration concerning eligibility, documents relating to proof of eligibility, certificates of death.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cutoff after burial of last eligible recipient.
Total Retention Years
75
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records received in paper and electronic. Paper is converted into electronic format and paper is given back or mailed to next of kin. Electronic records are maintained on approved enterprise content management system (ECM), after retention expires records are then sent to Tennessee State Library and Archives. Information from these records is transmitted to the United States Department of Veteran Affairs (USDVA) via the Burial Operations Support System (BOSS) to process veterans, spouse and eligible dependents burial benefits. It then becomes USDVA original record.
Allotment Code
32300
Record Location
Tennessee State Veterans Cemeteries, Tennessee Dept. of Veterans Services records officer has list of all locations.
File Arrangement
Alpha/Numeric/Chronological
Date Range
August 2, 1990 to current
Annual Accumulation
50 cu ft, 2 GB
Current Volume
250 cu ft, 10 GB
Record Value
Administrative
Fiscal
Historic
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
United States Department of Veterans Administration (USDVA)
Essential Record
Yes - Original
Essential Record Stored
Electronic records are transmitted to USDVA via BOSS. Electronic records are maintained on an approved Enterprise Content Management System (ECM System), then sent to Tennessee State Library and Archives after the retention period expires.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
VA Handbook 6300.1, Related Directive: VA Directive 6300, Records and Information Management, Information generated and disseminated by teh National Archives and Records Administration (NARA)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
75 years
System Name
Enterprise FileNet System
Hardware Description
Virtual servers - 2 Content Platform Engines and 2 Application Engines at each data center for a total of 8 servers
Software Description
FileNet 5.2.0.3
System Location
Data Center South is Primary, Data Center North is DR site.
Backup Procedures
Backups occur nightly
Disaster Recovery
Bronze Level Disaster Recovery
Data Migration Description
Flat files will be sent from each office via secure SFTP and uploaded to the FileNet server
Legacy Revision UUID
2114