An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2474
Effective Date
Record Series Abstract
Injection Wells, wellhead protection, source water protection. Wellhead Protection Checklist for Small Community & Non-Community Supplies (CN-1083), Application for Authorization to Operate a Class V Injection Well, Plugging and Abandonment Plan (CN-1352), Application for Authorization to Operate a Class II Underground Injection Well (CN-1353), Annual Disposal/Injection Well Monitoring Report (CN-1354), Application to Transfer Permit (CN-1355), Class I and Class II Injection Well Information (CN-1356), Class II Well Rework Report (CN-1357), Completion Form for Injection Wells (CN-1358), Completion Report for Brine Disposal, Hydrocarbon Storage, or Enhanced Recovery (CN-1359), Injection Well Monitoring Report (CN-1360), Notice of Inspection (CN-1361).
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After site closure
Total Retention Years
50
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are cut off at site closure after 5 years the paper records will be scanned and microfilmed, once verified for completeness and accuracy it will be destroyed. Microfilm will be kept at records center for remainder of retention and electronic format will be kept in agency for remainder of retention. After retention records will be destroyed by state approved methods.
Worksheet
Record Location
11th floor, TN Tower
File Arrangement
Alphabetical/Numerical
Media Format Generated
Paper
Media Format Stored
Electronic
Film
Date Range
to
Allotment Code
327.39
Annual Accumulation
10 cubic feet, will begin electronic Storage June 2016
Current Volume
216 cubic feet, will begin electronic Storage June 2016, 1 roll of microfilm
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Environmental Protection Agency
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
50 years
Retention Legal Citation
40 CFR 146.93
Electronic Records Plan Inventory
System Name
Enterprise FileNet, Microsoft SharePoint, Network Access Storage (NAS) Drive, Edison, or other Strategic Technology Solutions (STS) approved storage system.
Hardware Description
If stored on the State’s Edison System the hardware is maintained by STS/Edison team at their data center. If not on Edison, all hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
Software Description
If stored on the State's Edison System the software is maintained by the STS/Edison team. If not on Edison, all software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). The agency shall use File Types and Formats that are considered High Confidence by OIR.
System Location
If stored on the State's Edison System it is maintained by STS/Edison team at their data center. If not on Edison, Agency Records Officer shall document the system location.
Backup Procedures
If stored on the State's Edison System the backup procedures are developed by STS/Edison team. If not on Edison, Backup procedures shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
If stored on the State's Edison System the disaster recovery plan is created and executed by STS/Edison team. If not on Edison, the Agency shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually.
Data Migration Description
If stored on the State's Edison System the data migration plan is executed by the STS/Edison team. If not on Edison, the Agency shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.
RDA Comments
Records Management Division (RMD)
05-26-2016
No recommended changes.
Tennessee State Library and Archives
05-27-2016
No recommended changes.
Comptroller Audit Review
05-26-2016
We have reviewed RDA 2474 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
05-31-2016
Thank you
RMD Director
06-01-2016
RDA 2474 is a request to revise an RDA. The retention period will remain fifty years and the format paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2474.
Public Records Commission
06-22-2016
PRC approves RDA 2474