Record Series Abstract
Files include: inspection reports & documentation, original natural gas inspection reports and related correspondence. Incident reports telephonic accident reports, investigative reports and all correspondence related to each incident/accident.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Received as paper then scanned into digital format within 30 days of reciept. Upon verification of images the paper record is destroyed and electronic image is stored for remainder of retention period.
460 James Robertson Pwky - Nashville, TN 37243-0505
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
TRA Gas Pipeline Safety Inspection System Database
Records are stored on a HP Proliant ML370 G5 file server utilizing RAID 5 storage. Access is through Windows XP or Windows 7.0 workstations.
Adobe Acrobat XI is used to produce the record. File is stored on a Windows 2003 file server, NTFS file system. Files are indexed in an Access 2010 database and retrieved via HTML.
Tennessee Regulatory Authority, 460 James Robertson Parkway. Ground Floor.
Records are backed up using the GFS tape rotation scheme. Tape drive is a HP LTO III drive. Records are backed up daily. Tapes are stored on site with at least one daily, one weekly, and all monthly stored off site.
Either the on site or off site tape would be recovered and the records restored to the recovered file server or a new file server.
Data Migration Description
Records are scanned using industry standard Adobe Acrobat. The TRA will continue to upgrade Adobe as new versions emerge. PDFs can be converted to other formats if necessary. Documents are stored locally but could be migrated to any storage location/medium if required. Indexing databases are maintained in MS Access but will be migrated to SQL Lite if necessary.
Legacy Revision UUID