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Voluntary Acknowledgement of Paternity Documents

RDA Number
11140
Effective Date
Record Series Abstract
These documents include Voluntary Acknowledgement of Paternity (PH-2595) and Rescission of Voluntary Acknowledgement of Paternity (PH-3490), and Affidavit of Indigency (PH-3500).
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off at the end of each calendar year. Records are digitized and verified after the amendment. Electronic records are uploaded onto secure State server. Paper records are then destroyed by secure shredding. Systems storing Birth Records are upgraded promptly as technology requires.
Allotment Code
343.2
Record Location
710 James Robertson Parkway Nashville, TN 37243 and OIR Data Center
File Arrangement
Chronologically and by certificate number
Date Range
1922 to current
Annual Accumulation
1.25 gigabytes electronic
Current Volume
300 gigabytes data/images
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Social Security Administration, Centers for Disease Control & Prevention, and Other State Office of Vital Records
Essential Record
Yes - Original
Essential Record Stored
Office of Vital Records maintains the paper documents, data and images are maintained at OIR Data Center. Office of Vital Records, or state contracted records storage facility, maintains the paper documents.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 68-3-205
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Record Sample PDF
2065.sample.pdf893.17 KB
System Name
Vital Records Information Systems Management (VRISM) for data and Tennessee Vital Records Image Processing System (TVRS) for images
IT-ABC Number
DC60S
Hardware Description
VRISM resides in the VMWare environment at OIR Data Center, web, application and data base. TVRS is a Unix server with a MSAR (RAID) storage system over 2 terabytes storage capacity.
Software Description
VRISM is a proprietary web based vital records software product of ManTech International customized for Tennessee. Oracle is the data base management software. TVRS is a Filenet imaging system.
System Location
Daily data backup with weekly image tape back up by OIR.
Backup Procedures
Bronze level, redundant systems located at secondary OIR Data Center. Back up data/image is loaded onto redundant systems. Boot redundant systems monthly. Test annually.
Disaster Recovery
Data migration typically occurs every 5-10 years as advancements are made in technology.
Data Migration Description
Data migration typically occurs every 5-10 years as advancements are made in technology.
Legacy Revision UUID
2065