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Department of Audit Training

RDA Number
11141
Effective Date
Record Series Abstract
Documentation created to support the training courses sponsored by the department. Documentation for each in-house course may include but is not limited to an agenda or outline of the presentation or course, justification for credits awarded, attendance rosters, attendee evaluations, and a copy of each handout. The Tennessee State Board of Accountancy and Government Auditing Standards require the department to maintain training information such as class rosters, evaluations, and agendas for five years.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper and electronic records will be maintained in the agency for five years then destroyed by state approved methods.
Allotment Code
30704
Record Location
Cordell Hull Building - 3rd Floor
File Arrangement
Alpha, Numeric
Date Range
to
Annual Accumulation
5 cu. ft. , 1 GB
Current Volume
25 cu. ft. , 2 GB
Record Value
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Original records are stored in both paper & electronic. Electronic records are stored on agency servers and paper records are stored in agency.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Record Sample PDF
System Name
agency network server
Hardware Description
shared folder (CIFS) on our EMC VNX (like a SAN / NAS)
Software Description
stored on file servers with appropriate folders
System Location
Cordell Hull Building
Backup Procedures
Backup procedures include nighty tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR site.
Disaster Recovery
The recovery goal for file storage servers - 8 hours.
Data Migration Description
Data stored on file servers with appropriate document extension.
Legacy Revision UUID
2063