Record Series Abstract
Documentation created to support findings, conclusions/results, recommendations, and reports, produced by financial and information system auditors within the Division of Local Government Audit. This may include but is not limited to: documentary evidence such as contracts, checks, and invoices; analytical evidence such as data comparisons and analyses of account balances; testimonial evidence such as interviews, surveys, and questionnaires; and physical evidence such as inventory counts.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Electronic records will be maintained on agency server for five years. All records will then be destroyed by state approved methods. If working papers are being used in a court proceeding, working papers will be kept until all appeals have been exhausted.
Cordell Hull Building - 3rd Floor
Information Shared Outside the State
Yes - Original
Essential Record Stored
Original electronic records are stored on agency servers.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Legal Citation PDF
Record Sample PDF
agency network server
stored on file servers with appropriate folders
word, excel, pdf, documents
Cordell Hull Building
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR Site.
The recovery goal for File Storage Servers - 8 hours.
Data Migration Description
Data stored on File Servers with appropriate document extension.
Legacy Revision UUID