State flag of Tennessee An official website of the Tennessee Secretary of State.

Program Files

RDA Number
11107
Effective Date
Record Series Abstract
Records include but not limited to: ELDER ABUSE INFORMATION, STATE HEALTH INSURANCE ASSISTANCE PROGRAM (SHIP) RECORDS, TITLE VI REPORTS FOR SITE VISITS, AND TITLE III CLIENT FILES.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic format and kept in format generated. After retention period records are destroyed by state approved methods.
Allotment Code
31602
Record Location
502 Deaderick St. Nashville, TN 37243
File Arrangement
Chronological
Date Range
2011 to current
Annual Accumulation
4 cubic feet; 55,000 kb
Current Volume
6 cubic feet; 213,659 kb
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
System Name
AGIS Network; GrantSolutions.gov; Harmony Information Systems
Hardware Description
OIR State Server; third-party servers for third-party services
Software Description
OIR State-approved desktop applications; third-party services listed here are browser-based
System Location
OIR State Server; AGIS: Saint Louis, Missouri; Harmony: Essex Junction, Vermont; GrantSolutions.gov: Unknown
Backup Procedures
OIR State daily backup; AGIS daily backup; Harmony Information Systems daily backup; GrantSolutions.gov: Unknown
Disaster Recovery
OIR State daily backup; AGIS, Harmony, and GrantSolutions.gov will operate under their own disaster recovery plans
Data Migration Description
OIR Data Migration Procedure; AGIS, Harmony, and GrantSolutions.gov will have their own data migration policies in place
Legacy Revision UUID
2035