Record Series Abstract
SERIES INCLUDES APPLICATIONS, CORRESPONDENCE, MEETING DOCUMENTS AND CERTIFICATES ISSUED. CERTIFICATES OF PUBLIC PURPOSE AND NECESSITY ARE LEGAL DOCUMENTS INVOLVED IN GENERAL OBLIGATIONS BOND ISSUES AND CAPITAL OUTLAY NOTE ISSUES FOR INDUSTRIAL LAND AND BUILDING PROJECTS. THE G.O. BONDS SOMETIMES RUN TO THIRTY YEARS.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records will be cut off at the end of the calendar year, then kept in agency for 30 years then destroy by state approved methods.
Tennessee Tower, 1st Floor Nashville, TN
other - chronological
1984 - current
0.8 cu. ft. paper and .112305 gigs electronically
5.3 cu. ft. paper and .333984 Gigs electronically
Information Shared Outside the State
Yes - Original
Essential Record Stored
1st Floor, TN Tower Nashville, TN
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Microsoft Server Active Directory File Share Structure
Microsoft Windows Server Active Directory File Share Structure. Server AG0319006wf524
Microsoft Word, Microsoft Excel, Adobe pdf, jpg, and text files
Microsoft Windows Active Directory File Server located at the State of TN Data Center
Nightly incremental back up, weekly full back up on Friday night, monthly full back up on last Friday of the month. Magnetic tape and the tapes are stored off-site at Iron Mountain back up storage facility.
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server.
Data Migration Description
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
Legacy Revision UUID