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Employee Relations Records

RDA Number
11124
Effective Date
Record Series Abstract
Records include: Performance Management Administrative Review records and related correspondence; Reduction in Force (RIF) records which include RIF approval letters;agency RIF plans and Employee Rating Reports.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for ten (10) years; then destroy by state-approved methods.
Allotment Code
31901
Record Location
312 Rosa L. Parks Blvd., TN Tower-16th Floor; Employee Relations (ER) Office, Nashville, TN 37243
File Arrangement
alpha-numeric
Date Range
2004 to present
Annual Accumulation
Less than 1 cubic foot Less than 1 gigabyte
Current Volume
6 cubic feet 4.5 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
505 Deaderick Street, 1st Floor James K. Polk Bldg. Nashville, TN
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
n/a
System Name
Edison Perfromance Management / DOHR H-Drive Employee Relations
IT-ABC Number
NA
Hardware Description
Vendor server farm (Edison)/ Internal DOHR server located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243.
Software Description
Proprietary on-line vendor software / Microsoft Office Suite installed on work stations of DOHR employees.
System Location
Vendor server farm (Edison) / DOHR internal server I located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243.
Backup Procedures
Edison is backed up incrementally everyday and full systems backup once a week. Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration within their Office of Information Resources (OIR) division.
Disaster Recovery
Disaster Recovery procedures established by the Department of Finance and Administration (F&A) under the Information Systems Council (ISC) Policy 9.00
Data Migration Description
NA
Legacy Revision UUID
2025