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Business Services - Workers' Compensation Exemption Registry

RDA Number
11103
Effective Date
Record Series Abstract
Contains the original applications and amendments for Workers' Compensation Exemption Registrations.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are received in paper and electronic format. Records are stored as digital images in the TN-BEAR database. Records are stored on a permanent basis. Records received in paper format are returned to customer.
Allotment Code
30501
Record Location
State of Tennessee North Data Center and State of Tennessee South Data Center.
File Arrangement
Document Locator Number assigned in TN-BEAR.
Date Range
March 2011 to Current
Annual Accumulation
1 Gb
Current Volume
8.6 Gb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Duplicate
Essential Record Stored
Original Record is returned to the customer. Copies maintained in TN-BEAR database.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 50-6-915
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Record Sample PDF
System Name
Tennessee Business Entity & Annual Reporting System (TN-BEAR)
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
TN-Bear System, Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site; State Data Center North and State Data Center South.
Backup Procedures
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
2020