Record Series Abstract
Contains the original applications and amendments for Workers' Compensation Exemption Registrations.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are received in paper and electronic format. Records are stored as digital images in the TN-BEAR database. Records are stored on a permanent basis. Records received in paper format are returned to customer.
State of Tennessee North Data Center and State of Tennessee South Data Center.
Document Locator Number assigned in TN-BEAR.
March 2011 to Current
Information Shared Outside the State
Yes - Duplicate
Essential Record Stored
Original Record is returned to the customer. Copies maintained in TN-BEAR database.
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Retention Legal Citation
Legal Citation PDF
Record Sample PDF
Tennessee Business Entity & Annual Reporting System (TN-BEAR)
HP SAN/NAS, HP DL Servers
TN-Bear System, Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site; State Data Center North and State Data Center South.
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID