State flag of Tennessee An official website of the Tennessee Secretary of State.

Investment Performance and Disclosure Documentation

RDA Number
Effective Date
Record Series Abstract
Record series consists of, but is not limited to, records and documentation used to demonstrate or calculate the rate of return of a portfolio or fund, and other written disclosure documents of a portfolio or fund.
Record Series Active
Cut Off at End of
Fiscal Year
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Records are held ten years following the fiscal year of the document's publication date and deleted. However, information entered into the fields of the agency database is stored permanently to comply with IRS guidelines and audit requirements.
Allotment Code
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
alpha and numeric
Date Range
1990s to current
Annual Accumulation
30 Megabyte electronic
Current Volume
5 Gigabyte electronic
Record Value
Audit Requirements
Information Shared Outside the State
Shared Agencies
Documents are shared with the SEC and public as applicable.
Essential Record
Yes - Original
Essential Record Stored
essential record held electronically in agency database
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Agency Retention
10 years
Records Center Retention Period
System Name
Hardware Description
The QED system is currently running on a Unix / Solaris 10 system and has a proprietary vendor controlled database structure.
Software Description
The QED system is currently running on a Unix / Solaris 10 system.
System Location
The QED system production servers are located at OIR Datacenter South.
Backup Procedures
Full system backup exists at Treasury's DR site at Peak 10.
Disaster Recovery
Detailed DR procedures for ImageNow QED are located in the Treasury Recovery Planner. The DR recovery procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the Treasury's Peak 10 site for both operations and data. If both OIR's South Data Center and Treasury's Peak 10 are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated.
Data Migration Description
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform.
Legacy Revision UUID