Record Series Abstract
Record series consists of, but is not limited to, records and documentation used to demonstrate or calculate the rate of return of a portfolio or fund, and other written disclosure documents of a portfolio or fund.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are held ten years following the fiscal year of the document's publication date and deleted. However, information entered into the fields of the agency database is stored permanently to comply with federal regulatory and exchange requirements.
Andrew Jackson Building, 13th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1990s to Current
30 Megabyte electronic
5 Gigabyte electronic
Information Shared Outside the State
Documents are shared with the SEC and public as applicable.
Yes - Original
Essential Record Stored
Essential record held electronically in agency database
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 11093 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 11093 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 11093.
Public Records Commission
PRC approves RDA 11093