An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11071
Effective Date
Record Series Abstract
This series includes, but is not limited to meeting records, management reviews, corrective action plans, preventative action reports, scientific literature review, training records, proficiency test records, proficiency test data, and testimony monitoring records.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
after employee separates
Total Retention Years
15
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper and electronic. This record series will cut-off at after employee separates and then retained for 15 years. Once the 15 years has lapsed, the record will be destroyed by state approved methods.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Alpha
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Date Range
1980 to current
Agency
Allotment Code
34800
Annual Accumulation
10 cubic feet, 5.2 GB
Current Volume
250 Cubic Feet; 30 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
15 years.
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to an EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
Onsite - Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, Tennessee Offsite - Data Center South (DCS) Smyrna, Tennessee
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Information Systems Division.
Disaster Recovery
In the event of a Primary Server failure resulting in a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX) Full recovery process is available through the Tennessee Bureau of Investigation Technology and Innovation Division.
Data Migration Description
Onsite for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
03-16-2023
No recommended changes.
Tennessee State Library and Archives
03-21-2023
No recommended changes.
Comptroller Audit Review
03-21-2023
We have reviewed RDA 11071 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2023
Concur.
RMD Director
03-24-2023
RDA 11071 is a request to revise an RDA. The retention period will change from five years and then destroy to fifteen years and then destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11071.
Public Records Commission
04-18-2023
PRC approves RDA 11071.