State flag of Tennessee An official website of the Tennessee Secretary of State.

Records Holding Report and Records Assessment

RDA Number
11061
Effective Date
Record Series Abstract
Records contains but not limited to; reports from agencies, worksheets, correspondences, and final summary report.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records Holding Reports and Records Assessments are conducted annually. After cutoff, records are to be kept in agency in Electronic format for 5 years then destroyed by state approved methods.
Allotment Code
30513
Record Location
312 Rosa L. Parks
File Arrangement
Chronological
Date Range
2012- Current
Annual Accumulation
12 mb; 1 cubic feet
Current Volume
71.7 mb
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
1958