An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11062
Effective Date
Record Series Abstract
This record series includes, but is not limited to requests for examination, examination/analysis of specimens, charts, notes, and other information submitted by Forensic Scientist/ Analyst.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off for laboratory case files that are capital cases will be after verification that the case is fully adjudicated and no other claims or appeals in this case may be filed.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The files are to be cut off after verification that the case is fully adjudicated and no other claims or appeals in the case may be filed. Then they are to be permanently kept by the agency. TCA 10-7-504. Records are generated in paper and/or electronic format, however; All paper copies new and past may be destroyed once verification for completion and accuracy is complete.
Worksheet
Record Location
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
File Arrangement
Numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Date Range
1951 to Current
Agency
Allotment Code
34800
Annual Accumulation
2 cubic feet. 0.86 TB
Current Volume
300 cubic feet. 16.64 TB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Information is shared through submitting agency and the District Attorney General's Office.
Essential Record
Yes - Original
Essential Record Stored
Tennessee Bureau of Investigation 901 R.S. Gass Blvd. Nashville, TN 37216
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
10-7-0504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
Tenn. Code Ann. 40-2-101, Tenn. Code Ann. 10-7-504,
Electronic Records Plan Inventory
System Name
Dell EMC to Avamar to a Dell EMC Data Domain
Hardware Description
Dell EMC
Software Description
Avamar
System Location
Onsite Tennessee Bureau of Investigation, 901 R.S. Gass Blvd., Nashville, TN 37216. Offsite Data Center South (DCS) Smyrna, TN
Backup Procedures
Full snapshot of system performed DAILY at a minimum, utilizing a combination of Avamar, EMC Data Domain, and VMAZ systems. Stored onsite for 60 days then transferred offsite to DCS.
Disaster Recovery
In the event of a Primary Server failure resulting in a loss of data, the files would be accessed utilizing the backup system detailed above. (Avamar Backups, Data Domain, VMAX). Full recovery process is available through the Tennessee Bureau of Investigation Technology and Innovation Division.
Data Migration Description
Onsite for 60 days then transferred to DCS.
RDA Comments
Records Management Division (RMD)
08-24-2023
No recommended changes.
Tennessee State Library and Archives
08-29-2023
No recommended changes.
Comptroller Audit Review
08-25-2023
We have reviewed RDA 11062 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-29-2023
Concur.
RMD Director
08-31-2023
RDA 11062 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Disposition Notes and Worksheet have been updated. Recommend approval of the request to revise RDA 11062.
Public Records Commission
09-28-2023
PRC approves RDA 11062.