Core Data
RDA Number
11051
Effective Date
Mon, 10/20/2025
Record Series Abstract
Records created from merger of the recipient files from the Criminal Investigation Division, and Administrative Support Group. Records may include but are not limited to court documents, research materials, personnel records with affidavits of custodians of records, witness statements, investigative reports, phone recordings attorney & legal assistant's notes, records of medical claims, tax records, real property records, and correspondence.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After the case files are closed in each division and then merged.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated and maintained electronically. All documents will be formatted as electronic files, verified and approved. The electronic files will be retained by the Office of Inspector General permanently using state approved software system and does allow deletion of records, however has a deletion log to determine who deleted a file. The only deletions authorized by OIG are those uploaded in error. The Office of Inspector General maintains files to link and pursue repeat offenders, co-conspirators, and to complete statutory reporting requirements.
Worksheet
Record Location
665 Mainstream Drive, 1st floor Nashville TN
File Arrangement
Chronological
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
2007 to present
Allotment Code
317.12
Annual Accumulation
30 gigabytes
Current Volume
147 gigabytes
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
TCA: 71-5-2516
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
Permanent
Records Center Retention Period
0
Retention Legal Citation
TCA: 71-5-2601
Electronic Records Plan Inventory
System Name
Kaseware
Hardware Description
Azure Kubernetes Infrastructure
Software Description
ArangoDB
System Location
Azure Data Centers
Backup Procedures
Database backups are conducted regularly and are designed to secure sensitive data, including case files, investigative data, and other critical information. These backups are stored in secure, redundant locations within Azure’s cloud environment.
Disaster Recovery
Kaseware Disaster Recovery Plan
Data Migration Description
Data migration within the Kaseware platform is handled with precision and care, recognizing the sensitive nature of the data we manage. Our Infrastructure-as-Code (IaC) framework ensures that data migrations are conducted securely, consistently, and with minimal disruption to operations.
RDA Comments
Records Management Division (RMD)
Thu, 08/28/2025
No recommended changes.
Tennessee State Library and Archives
Tue, 09/09/2025
No recommended changes.
Comptroller Audit Review
Fri, 09/05/2025
We have reviewed RDA 11051 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 09/25/2025
No recommended changes
RMD Director
Fri, 09/26/2025
RDA 11051 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11051.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 11051
