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Governor\'s Grants Database

RDA Number
11028
Effective Date
Record Series Abstract
Accumulating info about grants awarded by ECD. Info includes dates, location, amount, use, source, and employment information.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When all funding to grant recipient has ended, and then maintain in the database 10 years and purge from database.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Stored on the Microsoft server shared drive and will be maintained there for 10 years and then the records will be purged.
Allotment Code
3300207000
Record Location
Physical system location Microsoft file server located in the State of TN Data Center.
File Arrangement
numeric
Date Range
to
Annual Accumulation
.05 MB
Current Volume
5 MB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Microsoft File Server located in the State of TN Data Center
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
0
System Name
Microsoft Server Shared Drive
Hardware Description
Microsoft File Server running in WMWare virtual server environment
Software Description
Microsoft Access
System Location
Microsoft File server located in the state of TN Data Center
Backup Procedures
Nightly incremental back up(Sunday through Thursday)-weekly full back up on Friday night, monthly full back up on the last Friday of the month. Magnetic tape are stored off-site at Iron Mountain back up storage facility.
Disaster Recovery
If the data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from back up tapes containing lost or corrupted data to its original location on the file server.
Data Migration Description
All Microsoft Office and SQL database products allow for data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions.
Legacy Revision UUID
1865