Record Series Abstract
Tracking on corporate data, reports, applications and examination data including, but not limited to, state chartered banks, trust companies,Business and Industrial Development Corporations (BIDCOS) and money transmitters.
Record Series Active
Cut Off at End of
If Other, Explain
NO CUT OFF
Total Retention Years
Total Retention Months
Retention End Action
The data is to be maintained consistent with the RDA for bank division examinations and bank division applications. Information maintained in Archive Section of Examcall regarding Inactive Legacy and Structure Data of institutions, should be maintained as a permanent record of the division and should not be deleted. Disposition Notes Agency will maintain paper and electronic records in agency permanently.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor Nashville, TN 37243
1 cu. ft./ 3 MB
1 cu. ft./ 61 MB
Information Shared Outside the State
Confidential Legal Citation
TCA 45-1-120(a), 45-7-216, 45-2-1603
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Database server location CF0119006WB001
Power Builder, SQL Server 2005
OIR Data Center North
Daily by OIR following OIR Established policy and procedures
OIR Network recovery following OIR established policy and procedures
Data Migration Description
Remain the same or migrate to new SQL database
Records Management Division (RMD)
RDA submitted is incomplete. RDA mentions paper records; no information provided on paper storage. Worksheet is incomplete: no information provided on record location, range, volume, reference, essential nature, and format. No legal citations provided. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 2-6-14: Received information from agency to update and revise RDA. 2-7-14: Cut off to reflect abstract or disposition. Agency says they \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"do not have a cut off/archive period.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"
Tennessee State Library and Archives
Recommend stating explicitly in disposition notes that both paper and electronic records are to be retained permanently in agency.
Comptroller Audit Review
We have reviewed RDA 11039 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with RMD, TSLA and Audit.
RDA 11039 is a request for a new RDA. The record will be kept permanently in agency in paper and electronic format. Recommend approval of the RDA with the following changes recommended by TSLA and agreed to by agency. Disposition Notes - add \\\"Agency will maintain paper and electronic records in agency permanently.\\\"