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Misdemeanor Case Files

RDA Number
11152
Effective Date
Record Series Abstract
Records of district attorney generals criminal investigation. Records include but not limited to; Correspondence, photographs, interviews, law enforcement reports, medical files, collateral documentation received for the investigation, and working papers.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After completion of investigation, case closure, or the conclusion of all court proceedings.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Files are cut off upon completion of all proceedings or appeals and conclusion of case, maintained for five years, and destroyed at expiration of retention by state approved methods. Files may be retained longer based on the administrative needs of each office. Records may be maintained in either paper or electronic format, as long as the electronic content has been verified for completeness, accuracy, and usability. Records in electronic format shall be maintained in Finance and Administration (F&A)/Strategic Technology Solutions (STS)approved software and server environment. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
Record Location
District Attorney Generals offices around the state.
File Arrangement
Numeric
Date Range
1930 to current
Annual Accumulation
Varies according to office. Each District office shall track annual accumulation.
Current Volume
Varies according to office. Each District office shall document current volume.
Record Value
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Shared with other state and federal law enforcement and judicial organizations.
Essential Record
Yes - Original
Essential Record Stored
Essential record is stored at each district office. Format may be paper, film, or electronic.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
T.C.A. 10-7-504 (a)(5)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0
System Name
Records Officer shall document system name
Hardware Description
All hardware for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS)
Software Description
All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
System Location
Each district shall document the system location and report it to agency records officer.
Backup Procedures
Backup procedures shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Backup procedures shall be reviewed and tested annually.
Disaster Recovery
Each district shall have a detailed Disaster Recovery Plan for the system in accordance with the current standards of the Strategic Technology Solutions (STS). Disaster Recovery plans shall be reviewed annually. Each district is to communicate this with central office for reference purposes.
Data Migration Description
Each district shall have a detailed plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster.Each district is to communicate this with central office for reference purposes.
Legacy Revision UUID
1888