Record Series Abstract
Permit forms, approvals, permit plans, and descriptions, bond and non-general correspondence.
Record Series Active
Cut Off at End of
If Other, Explain
Calendar year of when the project closes.
Total Retention Years
Total Retention Months
Retention End Action
After project close paper records may be digitized. After verification of the image, paper record may be destroyed and electronic version kept for the remainder of the retention period.
TDOT Regional offices 1 Knoxville, 2 Chattanooga, 3 Nashville, & 4 Jackson.
1982 to current.
12 cu.ft/15 GB
12 cu.ft/15 GB
Information Shared Outside the State
U.S Department of Transportation.
Does this Record Series Contain Sensitive Information?
Windows VM & Physical Servers
PDF versions of documents. The PDF files will be imported into FileNet.
OIR Data Center North
Tape backups of the system are run daily, weekly, and monthly. The monthly backups are stored offsite at Iron Mountain. On file with OIR
Access to all servers and data management systems is controlled through user login authentication. The servers are located in a secure server room, accessible only to Systems Administration staff. Tape backups of the system are run daily, weekly, and monthly. On file with OIR
Data Migration Description
OIR maintains and migrates data within the FileNet system. After verification of the scanned images in FileNet the paper records will be destroyed. The scanned images will be retained for the remainder of the retention period.
Legacy Revision UUID