An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11031
Effective Date
Record Series Abstract
Documents related to state agencies, departments, and commissions efforts to comply with state and federal non-discrimination requirements as it pertains to Title VI of the Civil Rights Act of 1964. Includes: Title VI Applications, Policy Complaint forms, Implementation Guideline, Correspondence, Letters, Memos, Collected Data from State Agencies, etc
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Once the review period is complete and review is closed.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Once the Title VI case closed and any necessary audits from the Comptroller's Office has been completed, the Implementation Plans can be closed and maintain in the agency for five (5) years. Afterwards, they can be destroyed.
Worksheet
Record Location
Vital Records Control, 1741 Elm Hill Pike, Nashville, TN 37210
THRC (Tennessee Human Rights Commission agency server, \\ag03sdcwf00526\AF04_Data)
THRC (Tennessee Human Rights Commission agency server, \\ag03sdcwf00526\AF04_Data)
File Arrangement
alpha
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Other
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Electronic: Other
Date Range
2019 to Current
Agency
Allotment Code
31604
Annual Accumulation
1.36 gigabytes per year (\\ag03sdcwf00526\AF04_Data)
Current Volume
160 cubic feet
1.36 gigabytes (\\ag03sdcwf00526\AF04_Data)
1.36 gigabytes (\\ag03sdcwf00526\AF04_Data)
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 4-21-203
Electronic Records Plan Inventory
System Name
\\ag03sdcwf00526\AF04_Data
Hardware Description
Agency Server in Nashville, TN. (Data Center North)
Agency Server in Smyrna, TN. (Data Center South)
Agency Server in Smyrna, TN. (Data Center South)
Software Description
Windows 10 22H2
System Location
Agency Server in Nashville, TN. (Data Center North)
Agency Server in Smyrna, TN. (Data Center South)
Agency Server in Smyrna, TN. (Data Center South)
Backup Procedures
Backups are handled by STS
Disaster Recovery
Disaster Recovery is handled by STS
Data Migration Description
Data Migration is handled by STS
RDA Comments
Records Management Division (RMD)
03-14-2024
No recommended changes.
Tennessee State Library and Archives
03-20-2024
No recommended changes.
Comptroller Audit Review
03-20-2024
We have reviewed RDA 11031 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-20-2024
Agency concurs.
RMD Director
03-21-2024
RDA 11031 is a request to revise an RDA. The retention period will remain five years and then destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 11031.
Public Records Commission
04-24-2024
PRC approves RDA 11031