An official website of the Tennessee Secretary of State.
Core Data
RDA Number
11374
Effective Date
Record Series Abstract
ORIGINAL APPROVED REQUEST FOR DEPARTMENTAL BANK ACCOUNTS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After accounts are closed
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are maintained in paper format. Files are cut off after accounts are closed, maintained for 5 years in agency and then destroyed. Any sensitive or confidential information contained therein shall be destroyed according to standards for destruction of confidential information.
Worksheet
Record Location
F&A/DIVISION OF ACCOUNTS
WRS TENNESSEE TOWER, 21ST FL
312 ROSA LA PARKS AVE
NASHVILLE, TN 37243
WRS TENNESSEE TOWER, 21ST FL
312 ROSA LA PARKS AVE
NASHVILLE, TN 37243
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Generated Summary
Paper: Sheet
Media Format Stored
Paper
Media Format Stored Summary
Paper: Sheet
Date Range
1960s to Current
Allotment Code
31705
Annual Accumulation
.25 cubic ft
Current Volume
6 cubic ft
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
Yes
Confidential Legal Citation
T.C.A. 10-7-504
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5 YEARS
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
04-09-2020
No recommended changes. RDA number was formally 81_007. RDA number changed to 11374, per PRC guidance
Tennessee State Library and Archives
04-09-2020
No recommended changes.
Comptroller Audit Review
04-14-2020
We have reviewed RDA 82_007 changed to RDA 11374 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-14-2020
Thank you.
RMD Director
04-15-2020
RDA 11374 is a request to revise an RDA. The original RDA number was 000081_007 but is being changed to 11374 to reflect the updated numbering system. The retention period will be five years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 11374.
Public Records Commission
05-15-2020
PRC approves RDA 11374