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COBRA RECORDS

RDA Number
000055_009
Effective Date
Record Series Abstract
THE RECORDS CONTAIN COBRA NOTIFICATIONS, COBRA ELECTION FORMS AND ANY LETTERS REJECTING COBRA COVERAGE.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off is at the end of policy period.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are cut off at the end of the policy period and kept in agency for 5 years then destroy by state approved methods.
Allotment Code
31704
Record Location
Tennessee Tower 19th Floor
File Arrangement
Filed electronically using multiple indexing alpha
Date Range
2006-current
Annual Accumulation
.5 gigabyte - electronic
Current Volume
1 gigabyte - electronic
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
NA
Record Sample PDF
1526.sample.pdf39.27 KB
System Name
ECM (Edison Object Store)
Hardware Description
Images are stored on two (replicated) hitachi storage devises, while index values are stored in the shared SQL Server 2008 database environment (also replicated). Each database record has a pointer to the image file it describes.
Software Description
IBM Filenet software for the images, Microsoft SQL Server for the index values.
System Location
Replicated across Data Center North and Data Center South(Servers are at South with Primary Hitachi at North for now. There is a plan to move the primary hitachi to South)
Backup Procedures
OIR - Data Center daily tape backups
Disaster Recovery
OIR Silver Disaster Recovery plan
Data Migration Description
The register (which had been generated by the legacy system and then printed) is now an input form in Edison. Data entered in the form is stored in a Edison database. Vouchers and other supporting documents are scanned into ECM via an Edison interface.
Legacy Revision UUID
1526