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Classification and Compensation Division Request Forms and Related Records

RDA Number
10198
Effective Date
Record Series Abstract
Record series contains request forms and related records submitted by agencies to the Tennessee Department of Human Resources Classification and Compensation Division. Records include the following forms and related documents: PR-0476 - Shift Differential Request; PR-0477 - Status Change Request; PR-0443 - Position Establishment/Reclassification Request; PR-0442 - Equity Increase Request; PR-0482 - Classification Establishment/Revision Request; PR-0441 - Assignment Differential Request; PR-044X - Working Out of Class Request; Position Classification Questionnaires (PCQ); Agency approval memorandums
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain for ten (10) years: then destroy by state approved methods.
Allotment Code
31901
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement
Alpha-numeric
Date Range
1970-current
Annual Accumulation
10 cubic feet; Less than 0.1 Gigabytes
Current Volume
395 cubic feet; 0.2 Gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
505 Deaderick Street James K. Polk Building, 1st and 2nd floor file rooms; and on agency servers.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
N/A
Record Sample PDF
1462.sample.pdf824.31 KB
System Name
Class-Comp H & I Drive
IT-ABC Number
NA
Hardware Description
Internal DOHR server located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243.
Software Description
Microsoft Office Suite installed on work stations of DOHR employees.
System Location
DOHR internal server is located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243.
Backup Procedures
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration within their Office of Information Resources (OIR) division.
Disaster Recovery
Disaster recovery plan is located on DOHR's Intranet site at http://intranet.tn.gov/dohr/emergency/pdf/Systems%20Disaster%20Recovery%20Plan.pdf
Data Migration Description
No current migration of data needed, but in the event, data migration will occur when support for the existing file format is deemed obsolete or when software or hardware system changes require the movement of this electronic data from a specified format to a different file format. Annual reviews of this data will be conducted by DOHR's Records Director to ensure file formats are functional and operational. In the event migration is needed, the IT section and the Records Director will develop a solution to move data to a current file format that is appropriate to the RDA retention requirement for that specific data. This migration may include translation of the data to a current file format, conversion to an acceptable current file format to preserve the integrity of the information of the data, or movement of the data to a legacy architecture that maintains the environment where the format is considered current as long as this effort has full functional and operational support.
Legacy Revision UUID
1462