An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10148
Effective Date
Record Series Abstract
Allows central lab and maternal and child health personnel to capture and maintain information critical to the newborn screening program. Used to report and monitor responses from health care providers concerning infants screened for 70+ genetic disorders.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Newborn screening reports are generated and stored in the Neometrics database, where they are maintained indefinitely for necessary historical research.
Worksheet
Record Location
Neometrics Database, State Servers
File Arrangement
alpa numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Electronic: Email
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
1991 to current
Agency
Allotment Code
34308
Annual Accumulation
30 GB
Current Volume
961 GB
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Clinical Laboratory Improvement Amendments (CLIA)
Essential Record
Yes - Original
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
Health Insurance Portability and Accountability Act
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
Permanent
Retention Legal Citation
TCA 10-7-504, 68-29-124
Electronic Records Plan Inventory
System Name
Neometrics
Hardware Description
State Servers
Software Description
Neometrics
System Location
STS Data Centers
Backup Procedures
All data storage is replicated and backed up to state servers. Backups retained with 3rd party vendor in case of N and/or S Data Center failure or loss.
Disaster Recovery
STS Tier 3 Disaster Recovery
Data Migration Description
Backups utilized to migrate data.
RDA Comments
Records Management Division (RMD)
03-16-2023
No recommended changes.
Tennessee State Library and Archives
03-21-2023
No recommended changes.
Comptroller Audit Review
03-21-2023
We have reviewed RDA 10148 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-22-2023
Thank you.
RMD Director
03-23-2023
RDA 10148 is a request to revise an RDA. The retention period will change from two years and then destroy to permanent. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10148.
Public Records Commission
04-18-2023
PRC approves RDA 10148.