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HIV/AIDS Reporting System Enhanced HIV/AIDS Reporting System (EHARS)

RDA Number
10138
Effective Date
Record Series Abstract
A Statewide, Confidential, Patient Reporting And Data Analysis System For Persons Living With HIV/AIDS. Records Basic Patient Information, Risk Factors, Disease Indicative Of AIDS, And Laboratory Data. Data Is Used To Monitor Trends Of The HIV Epidemic. This System Includes Basic Patient Information, Risk Factors, Disease Information, Laboratory Data, And Other Related Information For Each Individual Diagnosed With HIV / AIDS In Tennessee.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents Received For Electronic Data Entry Are Retained For 30 Days Then Properly Destroyed. The Electronic Data Then Remains In The EHARS Program Permanently And Is Maintained In The System For Permanent Retention.
Allotment Code
34349
Record Location
ON SERVER LOCATED AT STS DATA CENTER NORTH, NASHVILLE, TN
File Arrangement
Alphabetically, Searched By Name Using Search Engi
Date Range
2012 - CURRENT
Annual Accumulation
13.5GB
Current Volume
54GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
CDC, CLINICS, AND OTHER HEALTH AGENCIES
Essential Record
Yes - Original
Essential Record Stored
ELECTRONICALLY WITHIN THE EHARS SYSTEM
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 68-10-113; 68-10-101
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
System Name
HIV/AIDS Reporting System/EHARS
Hardware Description
VMWARE VIRTUAL SERVER
Software Description
JAVA WEBSITE, SQL DATABASE
System Location
ST DATA CENTER NORTH, NASHVILLE, TN
Backup Procedures
NIGHTLY BACKUPS; RESTORED AS NEEDED
Disaster Recovery
STS Silver Level DR Services
Data Migration Description
Electronic Data Transfer Module Of EHARS Facilitates The Transfer Of Data From State Site To The Center For Disease Control. The Data Transfer Module Also Enables Satellite Sites To Transfer Data To Their State's Central Site. Data Entered In System Must Be Transferred From Central Sites To Center For Disease Control Typically Three Days Before The End Of The Month. If State Enters A Large Number Of Records, Transfers May Take Place More Often, Such As The Fourteenth And Twenty-Eighth Of Each Month.
Legacy Revision UUID
1405