Record Series Abstract
Record series contains trade information and activity of the State Pooled Investment Fund (SPIF), including, but not limited to: daily cash transactions, ACH files, and authorized bank destination files.
Record Series Active
Cut Off at End of
If Other, Explain
There is a daily cutoff date; data is maintained permanently.
Total Retention Years
Total Retention Months
Retention End Action
Information is kept electronically in an agency database. Data is maintained permanently to comply with IRS guidelines and audit requirements.
Andrew Jackson Building, 13th floor
Alpha and numeric
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
1996 to Current
100 Megabyte electronic
1 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
Essential record stored electronically in agency database
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Electronic Records Plan Inventory
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 10117 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Agency concurs with recommendations.
RDA 10117 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Title, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10117.