Record Series Abstract
Record series contains trade information and activity of the State Pooled Investment Fund (SPIF), including, but not limited to: daily cash transactions, ACH files, and authorized bank destination files.
Record Series Active
Cut Off at End of
If Other, Explain
There is a daily cutoff date; data is maintained permanently.
Total Retention Years
Total Retention Months
Retention End Action
Information is kept electronically in an agency database. Data is maintained permanently to comply with IRS guidelines and audit requirements.
Andrew Jackson Building, 13th floor
alpha and numeric
1996 to current
100 Megabyte electronic
1 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
essential record stored electronically in agency database
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
ACME is a client side application. The Database is in Oracle 10g and resides in the OIR Shared Oracle environment.
The database resided on an Oracle 10g server in the OIR Shared Oracle environment
OIR Shared Oracle environment in Data Center South
OIR will conduct backup procedures. These procedures consist of daily incremental backups and weekly total backups on the weekend. The back-up servers are Hitachi and EMC SANs. The process for Backing Up the data from OIR's South Data Center is to mirror the information at OIR's North Data Center, and then create a weekly backup tape that is currently stored by the Vendor: Iron Mountain Incorporated Iron Mountain Nashville 6005 Dana Way Nashville, TN 37013 800-899-4766
OIR conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the OIR's North Data Center for both operations and data. If both OIR's South Data Center and OIR's North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated.
Data Migration Description
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform.
Legacy Revision UUID