An official website of the Tennessee Secretary of State.
Core Data
RDA Number
10104
Effective Date
Record Series Abstract
Each ambulance service and invalid vehicle operator, licensed or permitted by the Tennessee Department of Health and Environment shall maintain records that include, but are not limited to, the following information:
(1) Each ambulance service shall maintain the following records and provide information to the Division office at the request of any authorized representative of the Division relative to ambulance service personnel, including, but not limited to the following:
(a) Records indicating the individual's driver's license type and number, emergency medical technician license number, training or expiration date of CPR courses, the date of the individual's last physical examination, and the status of the individual's EMS telecommunication training, defensive driving courses, emergency vehicle operation courses, and other in-service training.
(1) Each ambulance service shall maintain the following records and provide information to the Division office at the request of any authorized representative of the Division relative to ambulance service personnel, including, but not limited to the following:
(a) Records indicating the individual's driver's license type and number, emergency medical technician license number, training or expiration date of CPR courses, the date of the individual's last physical examination, and the status of the individual's EMS telecommunication training, defensive driving courses, emergency vehicle operation courses, and other in-service training.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
The data is stored forever in a Microsoft SQL server database within a Data Center located in Minnesota.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
The data passes through a validation schematron and is stored forever in a Microsoft SQL server database within a Data Center located in Minnesota. This database is accessed by the State of TN on a daily process. The data is then sent to the National Emergency Medical Services Information System (NEMSIS) database to maintain national compliance.
A run ticket is entered in electronic format by the Ambulance Service to their National Emergency Medical Services Information System (NEMSIS) complaint vendor software OR entered directly into our repository services that have chosen to utilize TNEMSIS solely for their reporting. Data is then sent from the service's vendor to the State's vendor (Image Trend) via importing a NEMSIS compliant.xml
A run ticket is entered in electronic format by the Ambulance Service to their National Emergency Medical Services Information System (NEMSIS) complaint vendor software OR entered directly into our repository services that have chosen to utilize TNEMSIS solely for their reporting. Data is then sent from the service's vendor to the State's vendor (Image Trend) via importing a NEMSIS compliant.xml
Worksheet
Record Location
DATA CENTER LOCATED IN MINNESOTA.
File Arrangement
Alpha and Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Spreadsheet/Database
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Spreadsheet/Database
Date Range
2019 to Present
Agency
Allotment Code
343.07
Annual Accumulation
Not available
Current Volume
Current size of database (including attachments/files) is 1.79tb
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
National Emergency Medical Services Information System (NEMSIS)
Essential Record
Yes - Original
Essential Record Stored
The data passes through a validation schematron and is stored forever in a Microsoft SQL Server database within a data center in Minnesota accessed by the State of TN on a daily process.
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
TCA 1200-12-1-.15
Does this Record Series Contain Sensitive Information?
Yes
Retention Legal Citation
TCA 1200-12-1-.15
Electronic Records Plan Inventory
System Name
TNEMSIS
Hardware Description
Hardware is maintained by NEMSIS
Software Description
Microsoft SQL server database
System Location
Data Center located in Minnesota.
Backup Procedures
The data is sent to the National Emergency Medical Services Information System (NEMSIS) database to maintain national compliance and security.
Disaster Recovery
his database is accessed by the State of TN on a daily process.
Data Migration Description
Data Migration is completed by vendor.
RDA Comments
Records Management Division (RMD)
09-30-2021
No recommended changes.
Tennessee State Library and Archives
10-05-2021
No recommended changes.
Comptroller Audit Review
10-04-2021
We have reviewed RDA 10104 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-06-2021
Thank you.
RMD Director
10-07-2021
RDA 10104 is a request to revise an RDA. The retention period will change from twenty-five years and destroy to Permanent. The format will be electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10104.
Public Records Commission
10-25-2021
PRC approves RDA 10104.