State flag of Tennessee An official website of the Tennessee Secretary of State.

Integrated Mission System (IMS) and HUD Enforcement Management System (HEMS)

RDA Number
10066
Effective Date
Record Series Abstract
Both are databases to enter case information regarding discrimination complaints. Contact information for parties, documents case investigation and its results.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When authorized by the U.S. Equal Opportunity Employment Commission and US Department of Housing and Urban Development
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
These are Federally provided computer systems which assists both agencies to meet their mandates to alleviate illegal discrimination. The EEOC and HUD as part of their agreements retain the right to control the destruction information. Information will be maintained in database for permanent retention. Should the Federal government indicate these databases are to be destroyed the agency shall make copies for preservation or revise the RDA retention per PRC instructions.
Allotment Code
316.04
Record Location
EEOC and HUD website servers in Washington, DC.
File Arrangement
By assigned case number
Date Range
1993 to current and Oct. 2016 to current
Annual Accumulation
3 GB
Current Volume
9 GB
Record Value
Administrative
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
EEOC Nashville, Memphis, and Washington DC offices; HUD Knoxville, Nashville and Washington, DC
Essential Record
Yes - Original
Essential Record Stored
Information is stored off-site on EEOC and HUD servers in Washington, DC.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
TCA 4-21
Does this Record Series Contain Sensitive Information?
No
Agency Retention
0 years
Records Center Retention Period
0
Record Sample PDF
1337.sample.pdf91.45 KB
System Name
Integrated Mission System (IMS) and HUD Enforcement Management System (HEMS)
Hardware Description
EEOC and HUD servers in Washington, DC.
Software Description
Internet Explorer and Google Chrome web applications
System Location
EEOC and HUD servers in Washington, DC.
Backup Procedures
Maintained by Federal partners
Disaster Recovery
Responsibility of the Federal partners
Data Migration Description
Responsibility of the Federal partners
Legacy Revision UUID
1337