Core Data
RDA Number
10061
Effective Date
Mon, 10/20/2025
Record Series Abstract
Employer master file includes ownership, business name, Federal Employer Identification Number (FEIN), business type, contact information, legal action codes, Power of Attorney (POA), county, area, auditor assignment, 1st employment and liability dates, as well as other information used for the purpose of collecting unemployment insurance premiums.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar Quarter
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and employer information is manually entered into the Unemployment Insurance tax database, then paper records are destroyed in accordance with state requirements. Maintain on bull mainframe in agency until account has been canceled for 7 years. Data is then purged from the system and destroyed in accordance with state requirements.
Worksheet
Record Location
220 French Landing, Nashville, TN 37243
File Arrangement
STATE ACCOUNT NUMBER
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
1936-Present
Allotment Code
33720
Annual Accumulation
1 GB or One Virtual Tape
Current Volume
1 GB or One Virtual Tape
Record Value
Administrative
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
IRS
Essential Record
Yes - Original
Essential Record Stored
Data Center Iron Mountain
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
TCA 50-7-701
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7 YEARS
Retention Legal Citation
YES, TCA 50-7-701.
Electronic Records Plan Inventory
System Name
Bull Mainframe
Hardware Description
VIRTUOSO MEDIA STORAGE
Software Description
Cobol 74 - UFAS Indexed sequential
System Location
DATA CENTER IN PHOENIX, AZ
Backup Procedures
FILES ARE BACKED UP NIGHTLY
Disaster Recovery
MAINFRAME DATABASES ARE BACKED UP ANNUALLY IN PHOENIX, AZ. SYSTEM WAS RE-CERTIFIED IN DECEMBER 2015. COMPLETE DISASTER RECOVERY PLAN IS ON FILE WITH THE AGENCY'S IT SECURITY DIRECTOR.
Data Migration Description
Data is manually entered into the Bull mainframe.
RDA Comments
Records Management Division (RMD)
Thu, 09/18/2025
No recommended changes.
Tennessee State Library and Archives
Mon, 09/22/2025
No recommended changes.
Comptroller Audit Review
Mon, 09/22/2025
We have reviewed RDA 10061 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
Thu, 09/25/2025
Agency concurs with recommendations
RMD Director
Thu, 09/25/2025
RDA 10061 is a request to revise an RDA. The retention period will change from ten years to seven years and destroy. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 10061.
Public Records Commission
Mon, 10/20/2025
PRC approves RDA 10061
