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INTERSTATE COMPACT TRACKING SYSTEM (ICOTS)

RDA Number
10044
Effective Date
Record Series Abstract
SYSTEM IS USED TO TRACK INTERSTATE CASES BOTH IN TN AND OUT OF TN REGARDING ALL OFFENDER INFORMATION INCLUDING NUMBER, NAME, JUDGMENTS, and OTHER RELATED INFORMATION.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain electronic records in ICOTS for 10 years after cut off, then destroy by state approved method.
Allotment Code
32901
Record Location
ICOTS
File Arrangement
Alpha Numeric
Date Range
1986 - current
Annual Accumulation
6MB
Current Volume
65MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Any applicable Probation or Parole Agency in another state.
Essential Record
Yes - Original
Essential Record Stored
Interstate Compact Tracking System
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
10-7-0504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
0
System Name
Interstate Compact Tracking System
Hardware Description
Mainframe Database
Software Description
Software is controleld by the Interstate Commission that oversees the day to day operation of ICOT
System Location
Web based. TN Dept. of Corrections pays ICOTS, a third party application hosted by Appriss, Inc. located in Louisville, KY, a license fee to access this system.
Backup Procedures
Backup procedures are controlled by the Interstate Commission that oversees the day to day operation of ICOT
Disaster Recovery
Disaster Recovery procedures are controlled by the Interstate Commission that oversees the day to day operation of ICOT
Data Migration Description
data Migration description is controlled by the Interstate Commission that oversees the day to day operations of ICOT
Legacy Revision UUID
1319