Record Series Abstract
SYSTEM KEEPS TRACK OF WARRANT INFORMATION, THE DATES WARRANT SERVED, WAIVED, ABSCONDER STATUS, AND VIOLATED RULES.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are cut off at the end of the fiscal year, and then maintained in Warrant Tracking System for ten years, and then destroyed by state approved methods
TN Dept. of Correction servers
1995 to Current
Information Shared Outside the State
ANY Applicable Criminal Justice Agency outside Tennessee
Yes - Original
Essential Record Stored
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Legal Citation PDF
Warrant Tracking System
Word base program, Capture
a job is run nightly that creates a backup of the individual databases. Two days of backups are kept on the Server. OIR backs up the server nightly which includes the current two days of backups for each database
Back up data will be used to restore application information to server.
Data Migration Description
The records within the Warrant Tracking application will be migrated to another electronic application when it is determined the existing system no longer meets the requirements of the Tennessee Department of Correction and another electronic application is developed or purchased. At that time, TDOC IT staff will coordinate with the vendor/software supplier to map data exchanges between the current application and the new application. Data conversion will be required in order to format the current data values into the format required by a replacement software system. Preserving the data integrity is the highest priority when migrating the information from one application to another, to ensure the value of the data is not lost in the process.
Legacy Revision UUID