Record Series Abstract
Performance Bonds, Payment Bonds, Proposal Bonds, Letters of Credit or other types of security will be provided as a guarantee. These will be kept in paper only and in the original certificate. The money amount, underwriters name, the begin date, status type and date information will need to be entered when Vendors have active contracts in Edison.
Record Series Active
Cut Off at End of
If Other, Explain
At the end of each job completion or contract termination
Total Retention Years
Total Retention Months
Retention End Action
Files are to be cut off at the end of each job completion or contract termination, and Performance and Payment Bonds submitted by the successful respondent are to be maintained and kept in accordance with this RDA. Proposal Bonds and Letters of Credit issued as Proposal Bonds submitted by unsuccessful respondents shall be returned upon contract award by certified mail when notified in writing by Administrator/Supervisor. Electronic files associated with this record series title shall be maintained in accordance with this RDA.
Central Procurement Office
Other- Order Received
1 Cu. Ft./5MB
4 Cu. Ft./30MB
Information Shared Outside the State
Essential Record Stored
Central Procurement Office
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Solaris 10 Master Server
Netbackup 6.5.6 backup software
Data Center North-Primary, Data Center South for secondary (copy 2 for ag0319006wf525)
Backup is conducted everyday. Full Backup on Friday, Incremental backups Saturday-Thursday. Data Domain disk storage is the backup media. All backups are on disk for 30 days and duplicated between the two data centers. Once a month, around the last weekend of the month, on a Friday, the full backup is vaulted to tape which is an LT04 tape. Media servers that backup ag0319006wf525 are Linux Red Hat. We use data domain 890, the second copy to a data domain 890 for backups, and a L700 storage tek tape library for offsite storage on a monthly basis.
Drives are the same process. Backup media is stored at Iron Mountain. Restore process is via a Help Desk Ticket. If it's older than 30 days we will have to recall a case from Iron Mountain for the next business day. If the restore is an emergency then we will submit an emergency delivery from Iron Mountain. An emergency delivery can take up to 3 hrs by contract. There is a cost for an emergency delivery.
Data Migration Description
Central Procurement Office Files are in Paper/ Electronic format each will remain in their respective format. The goal of this migration is to gather all of the Electronic CPO data files into a single location for storage, easy retrieval and to aid the archival and research process. The migration strategy is to create a common folder structure on the CPO Share Drive and have all CPO Staff utilize this structure. The existing electronic CPO Files will be worked into the new structure. Once the CPO Files have met their retention period, both electronic and paper files will be destroyed.
Legacy Revision UUID