Record Series Abstract
Tennessee Fire Services & Codes Enforcement Academy training records and information related to student education classes. These records contain, but are not limited to, rosters, student applications, waiver forms, grades, training class records, TFACA Rules and Regulations, Release of Student Progress Information forms, Student Applications, Waiver of Liability, Training Class Records, TFACA Rules & Regulations, Release of Student Progress, Understanding Physical Requirements, and Student Rights.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
After completion of a student training class, paper records are uploaded into the ACADIS system and verified for completeness, accuracy, and usability before the paper copies are destroyed. Files are cutoff at the end of the calendar year. Sixty years after the cutoff date, the records will be destroyed according to state approved methods.
2161 Unionville-Deason Rd. Bell Buckle, TN 37020
Media Format Generated
Media Format Generated Summary
Media Format Stored
Media Format Stored Summary
2001 to Current
.5 cubic feet .4 gigabytes
.5 cubic feet 7 gigabytes
Information Shared Outside the State
Yes - Original
Essential Record Stored
ACADIS system which is backed by OIR.
Essential Record Media Type
Confidential Legal Citation
FERPA (20 USC 1232g; 34 CFR Part 99)
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Windows and Linux virtual servers
Windows 2008 R2 (Production and Portal VM server), Windows 2008 R2 Test VM sever, Linux Oracle DB VM server
Production, Portal, and DB server is located in the South Data Center. Test is located in the North Data Center.
Oracle NAS. Daily Incremental tape backups are done daily. Full backups are done weekly. A monthly backup is done when completed tape is sent to offsite storage.
Oracle NAS Storage. Restores from incremental backups, from weekly full backups and from monthly full backups.
Data Migration Description
Oracle NAS Migration Plan
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 3027 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
The agency concurs with no recommended changes.
RDA 3027 is a request to revise an RDA. The retention period will change from permanent to sixty years and then destroy. The format will be paper/electronic. The agency is not required to keep the records permanently and the new retention period reflects the legal and business requirements. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 3027.