An official website of the Tennessee Secretary of State.
Core Data
RDA Number
3016
Effective Date
Record Series Abstract
Receipt Book - Revenue Form # RV-F0103101. Each receipt written contains one original (green) and two carbon copies (white & yellow). This RDA pertains to the yellow copy kept within each used receipt book as a record of receipts written. The white carbon copy is given to the taxpayer, the green original is removed from this book and stays with original tax documents.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are to be cut off by the end of the calendar year and maintained in paper format in agency. The files will then be destroyed by state-approved methods after six years.
Worksheet
Record Location
500 Deaderick Street, Andrew Jackson Bldg
File Arrangement
Numerical, Chronological
Media Format Generated
Both
Media Format Stored
Paper
Date Range
2009 to current
Agency
Allotment Code
34716
Annual Accumulation
10 cu. ft.
Current Volume
60 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
500 Deaderick Street, Andrew Jackson Building
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
Yes, TCA 67-5-402
Does this Record Series Contain Sensitive Information?
No
Agency Retention
6 Years 0 Months
Records Center Retention Period
0
Retention Legal Citation
TCA 67-5-402
RDA Comments
Records Management Division (RMD)
03-15-2018
No recommended changes.
Tennessee State Library and Archives
03-16-2018
No recommended changes.
Comptroller Audit Review
03-20-2018
We have reviewed RDA 3016 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2018
Agency Concurs.
RMD Director
04-02-2018
RDA 3016 is a request to revise an RDA. The retention period will remain six years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 3016.
Public Records Commission
04-25-2018
PRC approves RDA 3016.