State flag of Tennessee An official website of the Tennessee Secretary of State.

TENNESSEE'S EARLY INTERVENTION RECORDS

RDA Number
2991
Effective Date
Record Series Abstract
RECORDS CONSIST OF ASSESSMENTS, AUTHORIZATIONS, MEETING NOTES AND REPORTS. EACH RECORD HAS PERSONAL INFORMATION BOUND BY HIPAA AND FERPA. RECORDS INCLUDE BUT ARE NOT LIMITED TO CHILD HEALTH AND EDUCATION DETAILS AS WELL AS PARENT INFORMATION
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Cut off at the end of the calendar year. Maintain in the agency for five years and then destroy. PUBLIC NOTICE. 34 CFR 80.42
Allotment Code
31600
Record Location
TEIS REGIONAL OFFICES
File Arrangement
Alpha
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
2008 to CURRENT
Annual Accumulation
APPROX. 63 CF PAPER. APPROX. 1 GB ELECTRONIC
Current Volume
533 CF PAPER. 7.8 GB ELECTRONIC
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
Federal Department of Education
Essential Record
No
Essential Record Media Type
Paper
Confidential
Yes
Confidential Legal Citation
45 CFR PARTS 160 & 164; TCA 33-3-103
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
5
System Name
SHARED FILE SERVERS
Hardware Description
VIRTUAL SERVER HOUSED IN THE STATE DATA CENTER
Software Description
WINDOWS SERVER 2012 R2
System Location
STATE DATA CENTER
Backup Procedures
DATA IS REPLICATED ACROSS DATA CENTERS ALONG WITH NIGHTLY BACKUPS TO DISK WHICH IS KEPT FOR 30 DAYS THEN WRITTEN TO THE CLOUD STORAGE TIER FOR UP TO 7 YEARS
Disaster Recovery
RESTORE FROM APPROPRIATE BACKUP IS REQUESTED FOR ONE OF FILE AND FOLDER SITUATIONS, FULL DR PROCEDURES ARE MAINTAINED BY THE STATE DATA CENTER
Data Migration Description
THE DATA RESIDES IN AN SQL DATABASE LOCATED AT THE DATA CENTER. IF THERE WERE A NEED FOR MIGRATION IT COULD BE DONE BY STS DATABASE ADMINISTRATORS
Legacy Revision UUID
1185