Record Series Abstract
CONSUMER COMPLAINT FORMS AND SUPPORTING DOCUMENTATION
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
THE FILES ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN THE AGENCY 5 YEARS; THEN DESTROY. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick Street, 6th Floor
4.0 cu ft./ 21 MB
4.0 cu ft/ 64 MB
Information Shared Outside the State
Essential Record Media Type
Confidential Legal Citation
TCA 45-1-120 (a)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
VMware, OIR Data Center File Server. Application server location CF0119006WW02, database sever location CF119006WB002. Windows 2003, SQL Server 2005
.NET/SQL Server 2005, Windows Server 2003, IIS 6.5
OIR Data Center North
Daily by OIR following OIR established policy and procedures.
OIR network recovery following OIR established policy and procedures.
Data Migration Description
Data is currently being migrated to the new CRS database on VMware hardware.
Records Management Division (RMD)
RDA submitted is incomplete. No information provided on record location, reference and electronic volume. No sample provided. Records that are maintained electronically must have completed Electronics Plan Inventory. Agency has been notified of these discrepancies. 1-14-2014: RMD met with agency and discussed appropriate changes needed for RDA. RDA on hold until further information is obtained. 2-6-14: Received information from agency to update and revise RDA. 2-7-2014: No recommended changes.
Tennessee State Library and Archives
TSLA has reviewed the RDA and concurs with RMD comments. 2-13-2014: No recommended changes.
Comptroller Audit Review
We have reviewed RDA 2957 from an audit standpoint. We recommend changing retention period to 5 years.
Agency Records Officer
Agency concurs with RMD and TSLA. Agency also agrees to change retention period to 5 years per Audit recommendation.
RDA 2957 is a request to revise an RDA. The retention period will change from 3 years to five years. The record series will now include both paper and electronic records. Agency concurred with recommended changes. Recommend approval of RDA 2957 with the following change: Retention Period: 5 years Disposition Notes change to reflect 5 year retention Agency Retention/Active on worksheet: 5 years