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CLOSED COMPANY CHARTER FILES

RDA Number
2944
Effective Date
Record Series Abstract
Original charter files for organizing industrial loan and thrift companies, mortgage companies, premium finance companies, check cashers, title pledge lenders, deferred presentment companies and credit unions. This includes, but is not limited to: new applications, renewal applications, correspondence, surety bonds, annual reports, and secretary of state verification when applicable. With the exception of the original credit union charter of incorporation.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar year in which the companies close, license expires or otherwise terminates, surrender, or withdraws.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
These files are to be cut off at the end of the calendar year in which the companies close, license expires or otherwise terminates, surrender, or withdraws then maintained in agency 1 year; Then transfer to state records center, hold 4 years, then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
Allotment Code
33600
Record Location
TN Dept. of Financial Institutions Citizens Plaza Building 400 Deaderick St., 6th Floor
File Arrangement
Alphabetical
Date Range
to
Annual Accumulation
5 cu ft./ 768 MB
Current Volume
9.5 cu ft./ 860 MB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 45-1-120 (a)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1
Records Center Retention Period
4
System Name
Compliance - AG0319006WF503/ Credit Union - C: Drive Tag #22936
Hardware Description
Compliance - VMware, OIR Data Center File Server/ Credit Union- HP Desktop Workstation
Software Description
Compliance- Adobe PDF/ Credit Union- Windows 7, Adobe PDF
System Location
Compliance- OIR Data Center North/ Credit Union - Local hard drive
Backup Procedures
Compliance- Daily by OIR following OIR established policy and procedures/ Credit Union- CD-ROM backup
Disaster Recovery
Compliance- OIR network recovery following OIR established policy and procedures/ Credit Union- Recovery from CD-ROM
Data Migration Description
Compliance- Migrate to VMware or ECM/ Credit Union- None until saved in electronic form in a database or on a server
Legacy Revision UUID
1140