An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2904
Effective Date
Record Series Abstract
LAB REPORTS, WORKSHEETS, PROJECT REPORTS, AIR AND PRECIPITATION REPORTS, ENVIRONMENTAL REPORTS, AND CORRESPONDENCE.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained in paper and electronic format. Electronic and paper records will be maintained in agency for 30 years. After retention period records will be destroyed by state approved methods.
Worksheet
Record Location
312 Rosa Parks Ave. 3rd floor
File Arrangement
Numerical
Media Format Stored
Electronic
Paper
Date Range
to
Allotment Code
327.32
Annual Accumulation
2 cubic feet, 20 MB
Current Volume
5 cubic feet, 8GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
30 years
Retention Legal Citation
TCA 68-202-203
Electronic Records Plan Inventory
System Name
OIR Oracle Network Attached Storage system: ag0319006uf012
Hardware Description
Sun Storage 7410 NAS
Software Description
Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location
901 5th Ave. N., Nashville TN 37243
Backup Procedures
31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery
OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description
OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
RDA Comments
Records Management Division (RMD)
08-20-2015
No recommended changes
Tennessee State Library and Archives
08-20-2015
No recommended changes.
Comptroller Audit Review
08-24-2015
We have reviewed RDA 2904 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-16-2015
Thank you
RMD Director
09-22-2015
RDA 2904 is a request to revise an RDA. The retention period will change from twenty-five years to thirty years. The format will be paper/electronic Recommend approval of request to revise RDA 2904.
Public Records Commission
10-13-2015
PRC approves RDA 2904.