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DCS SAFETY PROGRAM FILES

RDA Number
2899
Effective Date
Record Series Abstract
RECORDS MAY CONTAIN FIRE AND OCCUPATIONAL SAFETY PROGRAM INFORMATION, I.E., EVACUATION AND CONTINGENCY PLANS, FIRE EXIT DRILLS, SPECIALIZED INSPECTIONS, TRAINING, MEMOS, STATE AND LOCAL COMPLIANCE NOTICES, FOR DCS FACILITIES.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at the end of the calendar year, maintained five years, then destroyed.
Allotment Code
350.10
Record Location
DCS Central Office UBS Tower, 10th Floor 315 Deaderick Street Nashville, TN 37243
The records are stored on the shared network drive managed by STS in the following file path: ei01sdcwf00001.net.ads.state.tn.us\Executive\Facilities Management\Property Management\001 Location Fire Safety Inspection Reports. There are 12 folders representing each region. Under each regional folder is a folder for a specific office location where that locations Safety Reports are maintained.
File Arrangement
Chronologically and Alphabetically
Media Format Generated Summary
Electronic: Text
Media Format Stored Summary
Electronic: Text
Date Range
2016 to Current
Annual Accumulation
205MB
Current Volume
823MB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Media Recommendation Other
Current Format
Agency Retention
Five Years
Records Center Retention Period
None
System Name
EI01SDCWF00001
IT-ABC Number
STS Managed Network
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
STS managed stored at Data Center North and Data Center South
Backup Procedures
STS Managed Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape).
Physical backup tapes sent off site to Iron Mountain Vault.
Disaster Recovery
STS Managed Server Disaster Recovery plan with backup tapes previously sent to Iron Mountain.
Data Migration Description
STS Managed Server Migration Plan
Legacy Revision UUID
1099