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CLOSED DCS-CHILD HEALTH RECORD

RDA Number
2876
Effective Date
Record Series Abstract
ORIGINAL RECORDS CONTAINING SPECIFIC HEALTH INFORMATION, INCLUDING DENTAL AND IMMUNIZATION RECORDS, PSYCHOLOGICAL, PSYCHIATRIC, AND PSYCHOSEXUAL REPORTS, GENERATED BY DCS AS WELL AS CASE RECORDINGS/NOTES ON A CHILD NO LONGER IN THE PHYSICAL CUSTODY OF THE DEPARTMENT OF CHILDREN'S SERVICES, ETC. MAY ALSO CONTAIN PREA (PRISON RAPE ELIMINATION ACT)DATA GATHERED AS PART OF A PREA INVESTIGATION.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
THE FILES WILL BE CUT OFF AT THAT CHILD'S 19TH BIRTHDAY
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE RECORDS ARE CONSIDERED CLOSED WITH NO OTHER DATA ADDED TO THEM WHEN THE CHILD LEAVES STATE OF TENNESSEE CUSTODY. THIS RECORDS SERIES IS THEN CUT OFF ON THE CHILD'S 19TH BIRTHDAY AND MAINTAINED 10 YEARS. RECORDS ARE IN PAPER FORMAT AND MAINTAINED IN THE FACILITY MEDICAL CLINIC IN LOCKED CABINETS FOR A YEAR AND THEN TRANSFERRED TO THE DESIGNATED STATE RECORDS CENTER.
Allotment Code
359.1
Record Location
RECORDS ARE LOCATED IN TWO FACILITES: WILDER YDC IN SUMMERVILLE,TN & GATEWAY TO INDEPENDANCE LOCATED IN NASHVILLE, TN. THESE ARE THE ONLY TWO CLINICS IN DCS THAT PRODUCE THESE MEDICAL RECORDS
File Arrangement
Alphabetical Last Name, First Name
Date Range
2003 TO CURRENT
Annual Accumulation
5.5 cubic feet
Current Volume
78 cubic feet
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
Yes
Shared Agencies
DATA MAY BE SHARED WITH US FEDERAL GOVERNMENT DEPARTMENT OF JUSTICE
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 37-2-408, TCA 37-1-612
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10YR
Records Center Retention Period
9YR
Record Sample PDF
Legacy Revision UUID
1080