An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2815
Effective Date
Record Series Abstract
These records contain but are not limited to files from projects, conferences, seminars, and educational programs, documentation and information on hotels, speakers, handouts, agendas, registration, attendance, evaluation forms, correspondence, Continuing Legal Education (CLE) materials, memorial resolutions, treasury reports, committee listing, volunteer forms, surveys, sign-up sheets, budget reports, bylaws, minutes, committee reports, conference videos, judicial newsletters, and Scales Project materials.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records will be maintained by the Administrative Office of the Courts' Education staff in electronic and paper format for 5 years. At the end of the 5 year retention period, both electronic and paper records will be destroyed by State approved methods.
Worksheet
Record Location
Administrative Office of the Courts 511 Union Street, Suite 600 Nashville, TN 37219
File Arrangement
other- by event and year
Media Format Generated
Both
Date Range
1989 - current
Allotment Code
30227, 30222, 30210
Annual Accumulation
8 cu. ft 900 megabytes
Current Volume
50 cu. ft. 26.1 gigabytes
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Administrative Office of the Courts 511 Union Street, Suite 600 Nashville, TN 37219
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years
Electronic Records Plan Inventory
System Name
S2711 - 1028 - Court Services Education, Training, Conference and Events Records
Hardware Description
Virtual Server on HP Appliance / SUSE Linux 11
Software Description
Microsoft Word, Adobe PDF, Microsoft PowerPoint
System Location
AOC Datacenter - 511 Union Street STE 520
Backup Procedures
Employing Veeam Backup and Replication, data is backed up daily, with full backups running Saturday. Incremental backups are processed Sunday through Friday. Data is stored on an EMC Data Domain storage appliance and replicated to a remote EMC Data Domain storage appliance nightly.
Disaster Recovery
Sufficient hardware and virtual capacity exists in both locations in order to redeploy stored data and permit continuity of operations in accordance with our disaster recovery plan.
Data Migration Description
Any migration of files would be performed by the Network Administrator staff.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2815 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
Thank you.
RMD Director
10-11-2018
RDA 2815 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2815.
Public Records Commission
10-30-2018
PRC approves RDA 2815.