An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2517
Effective Date
Record Series Abstract
Records consist of case files for regular docket, small docket, and criminal injury claims. Documents include, but are not limited to, Notices of Appeal, Notices of Transfer, petitions, formal complaints, answers of defendants, motions, discovery, briefs, exhibits, depositions, trial transcripts, exhibits and orders.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Records are cut off from the closure of claim.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
All records are scanned and verified for accuracy; paper copies are maintained on site for 6 months and destroyed after verification of electronic record. Electronic records are maintained for 10 years after cut off, and then destroyed by state approved methods.
Worksheet
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
Alpha and numeric
Media Format Generated
Electronic
Paper
Media Format Generated Summary
Electronic: Text
Paper: Sheet
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
1998 to Current
Agency
Allotment Code
309
Annual Accumulation
.1 Gigabyte electronic
Current Volume
1 Gigabyte electronic
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Claims Commission Clerk's Office houses the essential record in agency; Commissioners may hold copies at their divisional offices
Essential Record Media Type
Electronic
Confidential
Yes
Confidential Legal Citation
TCA 4-4-125 (Dissemination of social security numbers); TCA 10-7-504 (Confidential records -- exceptions); TCA 10-7-504(k) (Criminal Injuries Compensation)
Does this Record Series Contain Sensitive Information?
Yes
Agency Retention
10 years
Records Center Retention Period
N/A
Retention Legal Citation
N/A
Electronic Records Plan Inventory
System Name
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Hardware Description
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Software Description
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Backup Procedures
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
Disaster Recovery
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
RDA Comments
Records Management Division (RMD)
03-31-2022
No recommended changes.
Tennessee State Library and Archives
03-31-2022
No recommended changes.
Comptroller Audit Review
04-05-2022
We have reviewed RDA 2517 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-05-2022
Agency concurs with recommendations.
RMD Director
04-11-2022
RDA 2517 is a request to revise an RDA. The retention period will change from thirty years to ten years and then destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 2517.
Public Records Commission
04-25-2022
PRC approves RDA 2517