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Closed Children's Trust Accounts

RDA Number
2509
Effective Date
Record Series Abstract
Each record is by child and includes all financial and trust information detailing amounts received, expended, and if any, funds that were returned to the federal government upon child's release from custody. This also includes any journals or transactions in Edison that contain fund 75004 and 75005.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off when child leaves state custody and maintain until that child's 18th birthday. If the child leaves custody within 7 years of their 18th birthday, the record will be maintained 7yrs after case closure.
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The record is stored in both paper and electronic format. These records are to be kept until the child's 18th birthday or 7 years after the child leaves DCS Custody, whichever is longer.
Allotment Code
359.1
Record Location
UBS Building, Edison
File Arrangement
Alpha
Date Range
01/01/1991-current
Annual Accumulation
8 cu. ft./.01gb
Current Volume
190 cu. ft./.05gb
Record Value
Fiscal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 37-2-408
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7years but may be moved to State Records Center if storage space becomes an issue.
System Name
Edison
Hardware Description
STS Maintaines the servers that house Edison in both Data Center North and Data Center South
Software Description
File/Net Edison interface
System Location
Located on STS maintained servers in Data Center North and Data Center South
Backup Procedures
STS conducts daily and weekly backups for the servers located at Data Center North and Data Center South
Disaster Recovery
STS develops and maintains the disaster recovery plans for Data Center North and Data Center South. This includes the businesss resumption plans for restoration of Edison in the event of a loss.
Data Migration Description
STS developes and maintaines the migration plans for all data stored in Edison.
Legacy Revision UUID
940