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National Guard 201 Records

RDA Number
2443
Effective Date
Record Series Abstract
Record Series consists of the following: a). Discharge order and, if applicable, amendment order(Note: Discharge orders are not published on a soldier who is discharged b). Current NGB Form 22 (Copy 4) c). Prior Service NGB Form 22 d). Any DD Form 214, DD Form 214, DD Form 220, or Active Duty Letters in lieu of a DD Form 220 e). Last promotion and/or reduction order showing the highest rank held. Officer files must also contain a copy of both the state and federal recognition. f). Last prepared NGB Form 23 g). Copy of closed out DA Form 2-1/ERB/ORB h). Copy of 20 year letter for those going to Retired Reserves i). Copy of DD Form 1883, Survivor Benefit Plan j). Any Line of Duty Investigations (LOD) k). Enlistment waivers for previous and current enlistment (DA Form 4386, 4-1 Series). l). Officers only: copy of federal recognition withdrawal if available.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintain permanently in agency in paper format. Upon a records request being made by an authorized individual, the Department of Military shall provide a certified copy of the requested record(s) and shall maintain the original in agency at all times.
Record Location
National Guard Armory 3041 Sidco Dr. Nashville, TN
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1946 - current
Allotment Code
34101
Annual Accumulation
7 cu. ft.
Current Volume
2042 cu. ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
3041 Sidco Dr. Nashville, TN 37204
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-504 (3)
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanently
Records Management Division (RMD)
06-25-2015
No recommended changes. Will speak to agency about microfilming permanent records.
Tennessee State Library and Archives
06-25-2015
No recommended changes.
Comptroller Audit Review
06-29-2015
We have reviewed RDA 2443 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
07-20-2015
Thank you, Agency will research cost effectiveness for microfilming.
RMD Director
09-15-2015
RDA 2443 is a request to revise an RDA. The records series retention will remain permanent. The format will remain paper. Agency will look at options and cost for microfilm or digitization solutions. Recommend approval of request to revise RDA 2443.
Public Records Commission
10-13-2015
PRC approves RDA 2443