An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2331
Effective Date
Record Series Abstract
Records include but not limited to; Prosecution Reports, Arrests, Citations, Court Actions, Confiscations, Dispositions, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
After verification that the case is fully adjudicated and no other claims or appeals in the case may be filed.
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in both paper and electronic format. Once received, records are stored in both paper and electronic format. Once retention ends, records will be destroyed by state-approved methods.
Worksheet
Record Location
TWRA 5107 EDMONSON PIKE NASHVILLE TN 37211
File Arrangement
NUMERIC
Media Format Generated
Both
Date Range
2004 - CURRENT
Agency
Allotment Code
32081
Annual Accumulation
2 CU FT; 2 gb
Current Volume
16 CU FT; 9 gb
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
TWRA 5107 EDMONSON PIKE NASHVILLE TN 37211
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-0504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10 years
Records Center Retention Period
0
Retention Legal Citation
10-7-0504
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2331 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
10-11-2018
RDA 2331 is a request to revise an RDA. The retention period will change from three years to ten years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2331.
Public Records Commission
10-30-2018
PRC approves RDA 2331.