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Core Data
RDA Number
2329
Effective Date
Record Series Abstract
Records include but not limited to; Sales Agent Application, Bond Agreement, Consignment Certificate, Statements, License Stubs, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Expiration of License or Separation of Agent.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper format. Once received, records are stored in paper format. Once retention ends, records will be destroyed by state-approved methods.
Worksheet
Record Location
440 Hogan Rd.
File Arrangement
Agent account number
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1983 - Current
Agency
Allotment Code
32801
Annual Accumulation
8.0 cu. ft
Current Volume
64.0 cu. ft
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2329 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
10-11-2018
RDA 2329 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2329.
Public Records Commission
10-30-2018
PRC approves RDA 2329.