An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2323
Effective Date
Record Series Abstract
Records include but not limited to; Application, Registrations, fees paid, financial transaction, renewals, duplicates, receipts, correspondence, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Expiration or Revocation
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper or electronic format. Once received, records are stored in paper or electronic format. Once retention ends, records will be destroyed by state-approved methods.
Worksheet
Record Location
440 Hogan Rd. Nashville, TN 37220
File Arrangement
Alpha/Numeric
Media Format Generated
Both
Date Range
2006- CURRENT
Agency
Allotment Code
32081
Annual Accumulation
20 CUBIC FEET; 200 GIGABYTES
Current Volume
50 CUBIC FEET; 2 TERABYTES
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
440 Hogan Rd. Nashville, TN 37220
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 2323 from an audit standpoint. We concur with the recommended retention and disposition specifications
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
10-11-2018
RDA 2323 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2323.
Public Records Commission
10-30-2018
PRC approves RDA 2323.