An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2276
Effective Date
Record Series Abstract
AMERICAN CORRECTIONAL ASSOCIATION AUDIT REPORTS AND CONTRACTS AND WORKING PAPERS AND CORRESPONDENCE PERTAINING TO AMERICAN CORRECTIONAL ASSOCIATION AUDITS.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Accreditation/Reaccreditation audit
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper format, After cut off records are maintained in agency 5 years and destroyed by state approved methods.
Worksheet
Record Location
Various TDOC facilities, field offices, and Central Office.
File Arrangement
Numeric/Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1/1985 - current
Agency
Allotment Code
32901
Annual Accumulation
7 Cubic Ft
Current Volume
35 cubic ft
Record Value
Administrative
Fiscal
Legal
Audit Requirements
Both
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Onsite at various TDOC facilities, filed offices, and central office
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
0 years
RDA Comments
Records Management Division (RMD)
09-27-2018
No recommended changes.
Tennessee State Library and Archives
09-28-2018
No recommended changes.
Comptroller Audit Review
09-27-2018
We have reviewed RDA 2276 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-03-2018
TDOC Concurs
RMD Director
10-12-2018
RDA 2276 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2276.
Public Records Commission
10-30-2018
PRC approves RDA 2276.